Job Description

Job Description and Duties

Under general direction of the Project Financial Branch Staff Services Manager III, the Staff Services Manager II (Supervisory) is responsible for supervising staff, reviewing and approving of budget changes; monitoring contingency change orders; providing expertise in reviewing the budget, forecast, and monthly budget adjustments; and preparing the quarterly Funding Contribution Plan and the Quarterly Budget for the multi-billion dollar high-speed train project for the California High-Speed Rail Authority (Authority). The incumbent will perform a variety of complex tasks associated with reporting, budgeting, forecasting, accounting, and fiscal and capital outlay programs in accordance with the rules, regulations, and policies as required by the State Administrative Manual, the State Controller’s Office, the Department of Finance, the Legislative Analyst’s Office, and the Federal Railroad Administration (FRA). This position will also provide a high level of assistance and expertise to the Project Financial Director, the Staff Services Manager III, and the Chief Financial Officer (CFO) in a highly complex and sensitive agency in reaching organization goals.

You will find additional information about the job in the .

Working Conditions

Part-time telework is available for this position for California residents based on the requirements of the position and may be discussed during the interview process. Hiring interviews may be available virtually, using teleconferencing or video conferencing options.

While working on site, the incumbent works in a professional office environment, in a climate-controlled cubicle which may fluctuate in temperature and is under artificial light. Incumbent will be required to use a computer, mouse, and video display terminal and will be required to sit for long periods of time at a computer screen. Employee must be able to focus for long periods of time, multi-task, adapt to changes in priorities and complete tasks or projects with short notice. Employees may be required to travel outside of their workstation to perform general tasks.

Special Requirements

A Statement of Qualifications (SOQ) is required for this position. An SOQ is a narrative that describes your qualifications for this position. The SOQ must be no more than two (2) pages, 12-point font, organized and numbered as reflected below. You must respond to all the following items. Applicants who do not follow these requirements may be disqualified from the hiring process.

1. Describe what makes you the best candidate for this position. Include any relevant background, experience, education, or training you have that may set you apart from other applicants.

Applications received without the SOQ will not be considered. Resumes, letters, and other materials will not be considered in the place of the SOQ. Artificial intelligence (AI) tools such as ChatGPT, website searches, and third-party reviewers can be helpful in researching responses to the SOQ; however, by submitting your application for this position, you understand and acknowledge the SOQ you submit is your own work, in your own words, and accurately reflects your knowledge, skills, abilities, and experiences. Submitting an SOQ that is not your own may be cause for disqualification from the hiring process.

For assistance in completing the SOQ, please reach out to the Human Resources contact below.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Bachelor’s degree in business administration, accounting, finance, or related degree

• 10 or more years of experience in the finance and accounting field

• Expert proficiency with Microsoft Office, especially Microsoft Excel

• Experience with database construction and Pivot Tables

• Strong communication skills

• Significant experience presenting analysis to and communicating with leadership and executive teams

• Knowledge of accounting principles and procedures

• Knowledge of governmental accounting and budgeting

• Significant experience in preparing and reviewing financial reports

• Knowledge of the uniform accounting system and financial organization and procedures of the State of California and related laws, rules, and regulations

• Knowledge of general ledger, accounts payable, and accounts receivable

• Knowledge of project budgeting and financial management

• Knowledge of project accounting

• Experience with FI$Cal accounting system

• Experience with preparation of funding forecasts

• Expert in process documentation

• Experience with process improvement methodologies

• Experience in financial analysis

• Experience with budgeting - analyzing, preparation, and review

• Experience with reconciliation and auditing of data

• Experience reviewing and analyzing capital budgets and budget issues

• Experience working with bongs, grants, and California state funds

• Experience with forecasting expenditures

• Experience and knowledge of financial management systems

• Experience supervising staff

Benefits

The State of California offers a comprehensive benefits package that includes health, vision, dental, a retirement pension, a telework stipend if applicable, and an array of other options.

Benefit information can be found on the CalHR website and the CalPERS website.

Application Information

The STD. 678 is required, and each section must be filled out completely and thoroughly. Please do not include your Social Security Number, date of birth, veteran status, personal photos, LEAP information, or any other personally identifying information on any documents in your application package.

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed.

If applying via postal mail or by dropping off your application, applicants must include JC-502387 and Capitol Project Manager, 311-320-4801-001 in the 'Job Title' section of the STD. 678 to be considered for this position. Please indicate on the STD 678 your basis of eligibility in the "Explanations" field (i.e. SROA, surplus, reemployment, reinstatement, transfer, or list eligible.)

Surplus/SROA candidates must provide a copy of their surplus/SROA letter with their application. Consideration may be given to applicants on another Department's employment list, provided the criteria are met to transfer the eligibility from the employment list to the Authority's employment list. Training and Development assignments are not being considered at this time.

NOTE: To be considered for this job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have list eligibility, you must take the exam for this classification. To gain employment list eligibility, please click here to access the exam bulletin.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  A Statement of Qualifications (SOQ) is required to apply. Please see above “Special Requirements” section for SOQ instructions.

Job Tags

Permanent employment, Full time, Work at office, Remote work,

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