Job Description

EXECUTIVE ASSISTANT TO MANAGING PARTNER COMMERCIAL REAL ESTATE | M&A ADVISORY FIRM We are a nationally active firm with a strong presence in high-value transactions, private capital advisory, and strategic growth initiatives. As we continue to scale, we are seeking a highly capable, discreet, and proactive Executive Assistant with experience in the commercial real estate industry to serve as the right hand to our Managing Partner (“MP”).   This is not a general office administrative role. It requires real estate industry knowledge, exceptional communication judgment, organizational command, and professional presence. You will serve as the gatekeeper, project manager, and executive-level proxy for the Managing Partner — overseeing internal and external communications, providing corporate and personal level support, managing time and priorities, and serving as a key facilitator to and for the MP. Remuneration will be based on experience. HOW TO APPLY: Please submit a Cover letter to include: salary requirement, outline of skills and experience that make you an ideal candidate for this position. Resume: Please include prior salary/remuneration for the last 2 positions (if applicable). Responsibilities: • Serve as the right hand to the Managing Partner, providing a broad range of high-level confidential support, both corporate and personal. • Act as the primary point of contact for the MP, serving diplomatically as a liaison between internal teams and external parties, while upholding and promoting strong, respectful, and positive relationships across all interactions. • Proactively monitor division-level key metrics and provide timely periodic reports or data summaries to support the Managing Partner’s oversight and decision-making. • Manage all MP schedules, priorities, and communications, and delegate to other staff members as needed. • Manage, screen, and respond to communications for and on behalf of the MP (calls, email, calendar, text, LinkedIn, etc.). • Assist with preparing, proofreading, and reviewing contracts, NDAs, LOIs, and other legal forms and documentation. • Manage calendar coordination, travel arrangements, meeting preparation, and facilitation. • Help organize, delegate, and make reservations for events and meetings. • Perform follow-up actions and maintain records of key interactions with clients, partners, and internal stakeholders. • Research and prepare business reports and presentations, as well as assist with marketing materials and marketing projects as needed. • Handle confidential materials and communications with the utmost discretion. • Manage and coordinate special projects for the MP. • Manage MP records, filing, and database updates. • Plan and manage client and employee recognition programs/awards. • Be a champion of our values, integrity-first culture, and servant-leadership mindset. QUALITIES YOU WILL NEED: • Strong emotional intelligence and interpersonal skills; able to navigate high-level relationships with tact and professionalism. • Expert-level verbal and written communication skills. • Meticulously detailed, organized, efficient, and able to manage competing priorities with calm, speed, and precision. • Highly proactive, with the confidence and judgment to take initiative and act independently.Exceptionally tech-savvy and comfortable with digital environments, platforms, and software (i.e., Google Drive, more below). • Confident and outgoing personality, a can-do mindset, but with a humble disposition. Qualifications: • Bachelor's degree or relevant professional experience. • Minimum 5+ years of experience supporting C-Level executives. • Must have experience in real estate. Commercial real estate, private equity, or mergers and acquisitions — along with an active or inactive real estate license will be given strong consideration. • Real estate license (active or inactive) preferred, but not required. Some of the office software/platforms used by our office: • Windows. • Microsoft Office (Outlook, Excel, Word, PowerPoint). • Google Drive, Dropbox, OneDrive. • Adobe Acrobat Pro. • Zipforms, Docusign. • CoStar, LoopNet, MLS +. • CRM (Salesforce, Airtable, etc). • MailChimp. • STDB/ESRI. • Photoshop. • WordPress. • A valid Real Estate License is required for this job. About Company: We are a rapidly growing commercial real estate and advisory firm engaged primarily in sales and acquisitions of business and commercial real estate throughout the USA.  PURPOSE: To be rooted in faith, which is underscored by our core values, in cultivating an environment where everyone feels valued, and to be valuable in all that we do.  CORE VALUES: AccountabilityLoyaltyResponsibilityIntegrityGratitudeHumilityTeamworkIntegrity

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